Job Description
The Project Coordinator is a pivotal role responsible for the coordination and support of various projects or a portfolio of projects within the organization. This position involves working closely with a team of project managers to ensure the smooth execution and completion of projects, managing budgets, tracking expenses, and ensuring financial resources are utilized effectively.
What You’ll Do As The Project Coordinator
Employees employed in the role of Project Coordinator shall be required to apply their independent mind and demonstrate intellectual abilities in their decision-making.
The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Coordination of a project or a portfolio of projects
- Support a team of project managers.
- Responsible for overseeing project budgets, monitoring expenses, ensure financial resources are allocated effectively, and adapt as needed to keep the project on track.
- Prepare and present regular reports on project progress, financial status, and any relevant metrics to stakeholders and higher management. Maintaining accurate documentation is essential for transparency and compliance.
- Track data and report on project including financial reporting/billing.
- Effectively communicate with all operations groups both in the company and with our vendors/customers.
- Acting as a liaison between project managers, team members, and stakeholders.
- Escalate any risks/issues through the correct channels.
- General administrative tasks (emails, taking meeting minutes, scheduling meetings, etc.)
- Updating and tracking Smartsheet’s.
- Organize and distribute project data to teams designated to specific projects.
- Follow a designated project management methodology to achieve all tasks.
- Provide daily / weekly status reports to Project Managers / Internal stakeholders on actions completed and planned.
What You Will Bring To The Team
- Bachelor’s degree in IT, Business, or a related field, and PMP / ITIL certification is a plus.
- 2 to 3 years of relevant experience.
- Strong understanding of financial processes, reporting, and systems.
- Excellent communication, presentation and interpersonal skills.
- Proficient in project management tools and software.